Transforming Real Estate Data Processing with Automated OCR Solutions

Finance | Data Automation

Overview.

Faced with inefficiencies in processing over one million documents, a real estate information services company partnered with Pegasus One to implement an automated Optical Character Recognition (OCR) solution. By replacing manual processes with cutting-edge automation, the company reduced costs, eliminated data backlogs, and achieved unmatched accuracy in data processing.

A U.S.-based real estate information services company

Challenges.

  1. Reliance on Manual Processes
    • Existing vendors used manual methods, leading to high operational costs and inflexibility.
  1. Data Backlog
    • The slow processing pace caused delays, impacting data availability for timely analysis.
  1. Operational Complexity
    • 2,000+ associates struggled to disseminate procedural changes effectively.
  1. Data Standardization Errors
    • Complex input rules and reliance on employee expertise increased the probability of errors.

Our Approach.

Pegasus One devised a comprehensive OCR platform to address these challenges:

  1. Process Re-Engineering
    • Established data capture and standardization rules to automate metadata extraction and reduce manual intervention.
  1. Enhanced Accuracy
    • Integrated controls at the time of data capture and implemented statistical sampling to achieve 99.5% accuracy.
  1. Data Visualization Tools
    • Introduced configurable visualization tools to improve data analysis and presentation for end-users.
  1. Automation Expertise
    • Developed an automation solution in six months, leveraging analytics, robotic process automation (RPA), and advanced global technology resources.

Results Achieved.

  1. Accuracy and Speed
    • Processed 50 million documents annually with a 99.5% accuracy rate within 2–3 days.
  1. Cost Savings
    • Achieved 30% savings in total cost of ownership (TCO).
  1. Improved Efficiency
    • Delivered a 26% increase in efficiency through process and technology interventions.
  1. Significant Financial Impact
    • Generated over $1 million in annual savings for the client.

Value Delivered.

  • Scalable Automation: Enabled the company to handle high volumes of documents seamlessly, reducing dependency on manual processes.
  • Enhanced Productivity: Provided tools for better control and analysis, empowering employees with actionable insights.
  • Cost-Effective Solution: Delivered a long-term, flexible platform that supported evolving business needs while reducing operational overheads.

Conclusion.

Pegasus One’s OCR platform and data automation expertise provided the client with a robust, cost-effective solution, transforming their data processing capabilities and improving business outcomes.

Partner with Pegasus One to redefine your operations with intelligent automation solutions.